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Email Alerts

Easily stay abreast of what you care about most in Jamestown.

Email Alerts enables you to easily stay informed about Jamestown area matters. See the About section below for more information. To easily stay informed about national legislation and to have a voice with your national representatives, visit IssueVoter.org which helped inspire Email Alerts.

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About Email Alerts (Click a title to read/close.)

When you subscribe by clicking the Get Email Alerts button above, you’ll first select the specific topics of interest to you. Then you’ll receive brief and informative emails in your Inbox about upcoming events or decisions ONLY when it relates to one of your topics.  You’ll only receive a few emails at any one time.

Email Alerts is designed to help with some existing residents’ engagement and government transparency opportunities. It’s inspired by two factors: one national (IssueVoter.org) and one local (Jamestown’s Comprehensive Plan concerning residents’ involvement and having a greater voice in their town’s governance, starting with staying informed).  To find out more see below for “What is the origin, role and benefits of Email Alerts?”

For your convenience, to ensure that you know what’s going on, and to give you an opportunity to have a say in the issues that matter to you. You can easily email your representatives (using the email links in the sidebar) and/or know when you should attend a town board meeting to make your voice heard.

Because we’re starting with a few volunteer “correspondents,” the alerts currently being posted fall into these categories:

  1. Upcoming Jamestown board meeting agenda items related to your interests (so you can know if your attendance at the board meeting is warranted).
  2. Decisions made by the board related to your interests (as reported by our “correspondents” attending town board meetings).
  3. Other newsworthy items related to your interests that show up on our radar, e.g., county issues that affect the local community.

NOT COVERED at this time are community updates, special presentations, and “Discussion” agenda items (we encourage people to attend meetings to participate in those), and town business that’s relatively mundane but important to running the town (for example, votes on contracts or reauthorizing collection of property taxes).

Alert coverage depends on the availability of volunteer correspondents. As the number of Email Alerts subscribers and volunteer correspondents increases, we’ll consider extending to other opportunities. Drop us a line if you’d like to find out more about being a volunteer correspondent.

Email Alerts is a collaborative effort of the Jamestown Speaks core team, correspondents, and community advisors. The following describes its origins, the role of email alerts, and benefits.

Origins

Email Alerts is inspired by two factors, one national and one local. . .

First, there’s a new national website called IssueVoter.org that enables people to selectively opt in to following the U.S. Congress on issues of interest by receiving email alerts on upcoming legislation and outcomes.

The second factor is the (draft) of Jamestown’s updated Comprehensive Plan that acknowledges the need to expand opportunities to:

“Create a more open, transparent, participatory and inclusive local government.”

” . . . seek the involvement of diverse groups of residents on community issues and in Town-sponsored activities,” and

” . . . expand opportunities for all residents to have a voice in the community, and monitor and acknowledge the desires, needs, and suggestions of all community members.”

We believe that residents will be supported in having a voice by being well informed in the first place about what’s going on. That’s where Email Alerts comes in.

The Comprehensive Plan also acknowledges the limited town resources and encourages citizen volunteers to help get things done. In fact, some things like Email Alerts may only get done because of volunteers.

With these inspirations, the Jamestown Speaks team realized that a scaled-down town version of IssueVoter.org could be implemented on the Jamestown Speaks website in what we have called the “Email Alerts” feature. In doing so, we hope to contribute to helping to satisfy some of the residents’ engagement and government transparency opportunities outlined in the Comprehensive Plan.

The Role of Email Alerts

The question also comes up: The town publishes Agendas and meeting minutes. What benefit does Email Alerts provide? First, we want to be clear, the purpose of Email Alerts is NOT to replace or supplant what the town does. The town publications are the official record.

Email Alerts is only intended to provide some newspaper-like reporting functions—if Jamestown had a newspaper.

Benefits

The benefits are:

  • Focus on what matters to you: Town government does a lot, but some residents may only be interested in their own hot-button issues. By signing up for alerts on specific topics, it’s much easier for you to stay abreast of what you care about vs. waiting for and culling through meeting minutes to discover the outcomes that are of interest to you.
  • Easily know what’s being addressed at upcoming board meetings on topics that are important to you. For better or worse, most residents do not attend town board meetings and, we suspect, don’t watch for the board meeting agendas that are published shortly before board meetings (at least 24 hours in advance by law). By receiving Email Alerts on upcoming agenda items that come right to your Inbox, you’ll know what’s upcoming and can decide on short notice whether it’s important enough for you to attend and have a voice. We hope this will actually increase attendance at board meetings.
  • Easily keep informed about legislative outcomes on topics that are important to you. We suspect most residents are not constantly visiting the town website to look for newly-published meeting minutes. By receiving alerts on legislative outcomes, you’ll know what’s been decided on many town board agenda items.
  • Receive timely outcome alerts. Because of the thorough process that the board goes through to approve minutes before they are published, it can be a month or more before outcomes are made available on the town website. Although we’re not yet in a position to commit to a specific timeliness, we anticipate that we can report on outcomes within days of a board meeting, resulting in faster awareness.
  • Easily keep track of bottomline outcomes. Often people just want to know the bottomline: What was decided on Issue X? Email Alerts will report a brief outcome summary so you know the decision and how the board voted. The details about how the issue came about and the discussion leading up to it is not in our purview. We’ll stick to brief summary statements of the outcomes and who voted and how. If we happen to report something significantly wrong, we’ll correct it as soon as it’s brought to our attention with a follow-up alert. If you do want to know more about an outcome you can easily contact your representatives by email using the links we provide, or you can be on the outlook for the minutes when they are published.
  • Easily see all the published alerts at any time. All the Email Alerts that have been published are readily available at any time by going to the Alerts tab of the Jamestown Speaks website. There you’ll find a chronological list of all the published alerts (by title) that’s easy to scan; you can expand a title to read the complete alert, including town board vote outcomes when there was a vote. By clicking the View Outcomes Only button, you can also access a filtered list of just outcomes. The Email Alerts feature was started in the Fall of 2016 so the alerts are all subsequent to that.
  • Easily contact your representatives. Do you have something to say to your town representatives before a vote is taken or about an outcome? Do you know who your town representatives are? It’s easy to communicate with them by email by going to the Alerts tab of the Jamestown Speaks website and using the contact links in the sidebar.

Bottomline, our goal is to help support an informed citizenry and promote citizens’ engagement. We think Email Alerts will help in that regard.

News

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Alerts for Past Month

Get Email Alerts

Click a title to read/close an alert.
See alerts-by-topic by clicking a topic in the sidebar.
See “Alert Filters” for alerts by type.

/ Alert, Outcome, Town Operations

The following items were discussed and/or approved at the 7/2/18 board mtg.:

Mayor’s Report: Mayor Lenarcic presented a report on his activities since the last board meeting on June 4th. Click here to see the report.

Matt Kohlhaas Recognition: Trustee Chad Droste nominated Matt Kohlhaas as Volunteer of the Month for all the work he does around town and the board approved.

Adoption of 2017 National Electric Code: Under recommendation of the town attorney the board is moving forward to formally approve the 2017 National Electric Code because it’s been adopted by Boulder County. The board approved a motion to go forward with formal adoption. The process includes posting notice to adopt, and a public hearing that will be held at the beginning of the next board meeting.

Renaming Slaughter House Gulch: The board approved renaming Slaughter House Gulch/CR 87E. County. The road within town limits is now Rose M Road.

Increase of Flood Plain Permit Application Fee: The board approved raising the floodplain permit application fee to $200 from $100 so that the fee more realistically covers the time and effort for the Floodplain Administrator to do the work in the application process. The fee is to be paid by the private property owner of the land in question. This is an application fee only and does not guarantee the a floodplain permit will be granted.

November Ballot Measure: Colorado statutes require towns of less than 10,000 population to publish financial information monthly, listing all expenditures and contracts unless the voters absolve the town of this obligation. Having to list all this information in the legal notices would be an unnecessary financial burden to the town. The board approved placing this question on the November ballot.

Votes on all approvals:
Ken Lenarcic: Non-Voting
Chad Droste: For
Heather Yahnke: For
Joe Brancado: For
Michael Box: For
Scott Golden: For
Vic Harris: Absent

/ Alert, Town Operations, Upcoming

The following topics are on the 7/2/18 town board meeting agenda.

Volunteer Recognition: In May the Board initiated the first steps in a volunteer recognition program. The volunteer for the month will be named and will receive a gift certificate to the Merc. Board members will take turns each month by nominating a recipient. It is Trustee Droste’s turn to nominate a volunteer.

Adoption of National Electric Code Ordinance: State regulations require that municipalities adopt each revision of the National Electric Code. By adopting the Code by reference we save publishing all 881 pages of the code. Anytime we adopt anything by reference, Building Codes, Traffic codes, etc., we are required to follow this process. Introduction of the ordinance, Public Hearing, adoption by majority of Board. There are also two publication notices required between introduction and the Public Hearing.

Resolution Naming County Road 87S: Millissa Berry researched this issue last year. County Road 87S runs from Cemetery Road to the Town boundary through the Rose M subdivision. The road has also been known as Slaughterhouse Gulch Road and Rose M Road. The Rose M claim was annexed to the Town in 1941 and the Subdivision was approved in 1999. The subdivision agreement simply calls the road County Road 87S and there is no record of the Town officially naming it. Some residents are concerned about it being called Slaughterhouse. Note that if approved, we would be naming the road only- not the gulch.

Resolution Increasing Floodplain Permit Fees and Funding for the Floodplain Administrator: Originally our Floodplain Administrator was fully funded through the State staffing grant. After that funding was used up he worked as a volunteer for a while, and last February we increased the floodplain permit fee to $100.00 to provide partial funding. He still gets no revenue for “government jobs” and this resolution increases the cost of a floodplain permit to $200 in order to provide payment for all the permits he researches and provides as well as the time he spends educating the public, etc. The Town budgeted for his training and recertification in 2018. We want to make sure that we retain this very important resource to the community.

Determination – Town Participation in Coordinated County Election November 2018: The statutes require that towns of less than 10,000 population publish financial information monthly, listing all expenditures and contracts. The voters can absolve the town of this obligation and it is possible that they may have done so in the distant past, but we cannot find any documentation of their doing so. In the absence of any evidence of a previous election, the Board has the option to placing this question before the voters in November, probably in coordination with the county election process. Having to list all this information in the legal notices would be an unnecessary burden on the general budget and all the information is already available under the Colorado Open Records Act.

Click here for the meeting board packet.